Step 01
Add Your Clients
Start by adding your clients to Ravvo. Import from CSV, connect to your existing tools, or add them manually one by one.
Bulk Import
Import hundreds of clients from CSV or Excel files in seconds
Custom Fields
Add custom fields like payment terms, preferred contact method, or notes
Smart Profiles
Track payment history and behavior patterns for each client
Step 02
Create Invoices
Add your outstanding invoices with all the details. Set the due date, amount, and choose how assertive you want your reminder strategy to be.
Flexible Due Dates
Set past or future due dates for any invoice
Reminder Intensity
Choose gentle, firm, or aggressive reminder schedules
Custom Templates
Use your own branding and message tone
Step 03
Automatic Reminders
Ravvo sends professional reminder emails automatically. Track opens, clicks, and responses in real-time. Never manually follow up again.
Professional Emails
Branded, polite reminders that maintain client relationships
Real-time Tracking
See when emails are opened and links are clicked
Smart Notifications
Get alerted when clients engage with your reminders
Step 04
Get Paid Faster
Clients receive a secure payment link with every reminder. They can pay instantly via card, Apple Pay, Google Pay, or bank transfer.
Multiple Methods
Accept cards, Apple Pay, Google Pay, SEPA, and more
Auto-reconcile
Invoices are automatically marked paid when payment clears
Instant Alerts
Get notified the moment you receive a payment
Reminder Schedules
Choose your approach
Select the reminder intensity that matches your client relationship. Each invoice can have its own schedule.
Gentle Schedule
For trusted clients with good payment history
Firm Schedule
Balanced approach for most situations
Aggressive Schedule
For overdue invoices that need attention
What changes with Ravvo
See how your payment collection process transforms
- Manually tracking overdue invoices in spreadsheets
- Writing follow-up emails one by one
- Forgetting to send reminders
- Awkward payment conversations
- No visibility into email engagement
- Waiting for checks or bank transfers
- All invoices organized in one dashboard
- Professional reminders sent automatically
- Never miss a follow-up again
- Polite, branded communications
- Real-time open and click tracking
- One-click payments via card or Apple Pay
Testimonials
Loved by freelancers & small businesses
“Ravvo reduced our average payment time from 45 days to just 12. The automated reminders feel professional and save me hours every week.”
Sarah Chen
Freelance Designer at Chen Design Studio
Bank-Level Security
256-bit encryption
GDPR Compliant
EU data protection
Stripe Powered
Secure payments
99.9% Uptime
Always available